Privacy Policy, Terms & Conditions

CONTENTS

OVERVIEW

  • With your consent, EPIC collects and uses data that you provide to communicate with you and give you access to content, events, and resources.
  • We prioritize your privacy and do not sell, trade, or share your data for any other purpose without obtaining your prior and explicit consent.
  • We do not publish advertisements or paid product or service endorsements.

EPIC complies with the General Data Protection Regulation. We recognize the following rights of every individual interacting with our organization:

  • The right to be forgotten
  • The right to object
  • The right to rectification
  • The right to portability

EPIC offers no guarantees about the content, reliability, or security of this site, which you use at your own risk.

If you have any questions, feedback, or difficulty accessing or managing your data, please contact us: info@epicpeople.org

WHEN WE COLLECT DATA, WHAT WE DO WITH IT, AND WHY

When You Create an Account on epicpeople.org

Your username, email, and password are stored on epicpeople.org, a WordPress site. Passwords are hashed and cannot be accessed by EPIC staff. Any profile data you choose to share with us will be stored on Salesforce (privacy info here), a CRM platform we use to help us manage your account and our organizational data. Your profile data is not visible to the public and will not be shared with anyone without your explicit consent for specific instances of sharing.

If you opt into our email communications, we will use MailChimp (legal policies here) to process your data for the purpose of sending you email. To ensure receipt of our emails, please add info@epicpeople.org to your contacts.

When You Become an EPIC Member

When you join EPIC as a member, your payment is processed by iATS (privacy policy here). Your credit card details are collected and processed by iATS and are never processed or stored by EPIC. Through iATS, EPIC staff may access limited info such as your billing address, payment dates, and last 4 numbers of your credit card—but not your credit card number.

When You Register for an EPIC Event

Annual Conference

  • Data collection & processing: EPIC uses Cvent (privacy policy here) for Conference registration. Your billing and payment information is collected and processed by Cvent and is never entered into epicpeople.org or stored by EPIC. Through Cvent, EPIC staff may access limited billing details such as your payment amounts and the last 4 numbers of your credit card—but not your credit card number.
  • Additional data sharing: During conference registration you will have the opportunity to provide data for your printed badge. This badge data (not your profile data) will be shared with other conference attendees. We will share your badge data and email address with conference staff and volunteers when it is essential for your participation in the conference programming for which you have registered (eg, so the leader of a session in which you are participating can send you information and materials about the session).
  • Audio/video recording: Presentations are video recorded and members of the audience may occasionally be captured in this footage. Presenters sign separate media agreements to authorize this recording. EPIC Members have access to the video archive on epicpeople.org. If you have concerns about being captured in conference video please contact us: conference@epicpeople.org

Courses

  • Data collection & processing: EPIC uses some or all of the following third-party platforms to deliver courses
  • Your billing and payment information is collected and processed by Eventbrite and is never processed or stored by EPIC. Through Eventbrite, EPIC staff may access limited billing details such as your payment dates and the last 4 numbers of your credit card—but not your credit card number.
  • Additional data sharing: During course registration you will have the opportunity to share professional information with the course instructors and other course participants. We do not share your profile or EPIC account data.
  • Audio/video recording: Course sessions hosted on Zoom are recorded, uploaded to EPIC’s Vimeo account, and shared with course participants only in a password-protected portfolio. If you have concerns about being captured on video please contact us: conference@epicpeople.org

Talks

  • Data processing: EPIC uses Zoom (legal policies here) for registration and hosting of our Talks. Zoom requires your name and email address to register you and give you access to these events.
  • Additional data sharing: When you register for Talks you will have the opportunity to provide your name, title, and. affiliation. We may share your name, title, and affiliation—but not your email address—with presenters (but not other participants) of Talks you register for.
  • Audio/video recording: EPIC records Talks using Zoom. Most recordings are available to EPIC Members in our video library. If you have concerns about being captured on video please contact us: conference@epicpeople.org

MANAGING YOUR DATA

If you have any difficulty accessing, changing, or removing your data, contact us: info@epicpeople.org

Your Account and Profile Data

You can change and update your account and profile data, including payment information, on epicpeople.org at any time by logging in and clicking on My Account (top right).

Email Subscriptions

If you have an EPIC Account, you can change your email subscription at any time by logging in and clicking on My Account (top right). Anyone who receives messages from our mailing lists can manage preferences using the links in the footer of emails.

Data Processing Partners

You can contact us to request your data in our accounts on third party platforms: info@epicpeole.org. Of course, we cannot access accounts that you may have created on those platforms. Remember that if you delete or remove essential information from these accounts, you may be removed from an event or service you have registered for, including non-EPIC events or services that may be connected to your account.

SITE CONTENT

Conference Proceedings & Perspectives Articles

Depending on the year of publication, copyright to articles originally published in Ethnographic Praxis in Industry Conference Proceedings is held by the author(s), EPIC, and/or American Anthropological Association, depending on the year and context of publication. Copyright to Perspectives articles is held by the authors. Individuals may freely download and share these articles for personal and professional purposes (including for use in courses, trainings, etc) in their original format and with full citation, but they may not by republished. For details and permission requests, contact us: info@epicpeople.org. Conference authors and presenters sign specific agreements concerning written and multimedia material. If you are an author/presenter, contact us for more information: conference@epicpeople.org

All Other Content

Unless otherwise specified, you retain all ownership rights to other Content you publish on epicpeople.org, such as comments, Job Board listings, and Business Directory profiles. Except for its ownership of the collection of all content on epicpeople.org, EPIC does not claim ownership of any Content you publish on epicpeople.org. By publishing content on epicpeople.org you grant EPIC, including and without limitation EPIC's co-branded, content and syndication partners, a continuing and perpetual worldwide, royalty-free, non-exclusive, and irrevocable license to reproduce, modify, distribute, transmit, publicly perform and publicly display the Content for purposes including:

  • Displaying, distributing, promoting, and generally operating epicpeople.org
  • Promoting and marketing EPIC’s products and services and those of EPIC’s partners and affiliates
  • Promoting and marketing products and services related to your Content
  • Creating, promoting and marketing new EPIC products and services, or licensing others to do so

Information Retained

Some content posted to public areas of epicpeople.org may be retained and displayed indefinitely. Deleting specific information in your epicpeople.org profile, or deleting your account entirely, will completely remove it from epicpeople.org. When your account is shut down or your membership terminated, EPIC may retain a copy of your information (including browser information) for archival purposes. Archival copies are maintained solely so that we may recover content and restore accounts in case of errors or system failure per legal requirements. Search engines can and do index our pages. We cannot remove posts from people's private email inboxes or from public search indexes.

ACCESSIBILITY

If any information, resources, or events are unclear or unavailable to you for accessibility reasons, please contact us so we can help: info@epicpeople.org

ETIQUETTE

Profanity & Harassment

We expect professional courtesy from everyone who engages with our site. Please refrain from using profanity. Our administrators do not tolerate any sort of harassment of members. Flaming, name-calling, insults, taunts, or other behaviors that inhibit the free expression of thought on epicpeople.org are cause for the offending user being removed from the organization.

Plurality of Voices

This website exists so members of the ethnographic community can easily communicate with one another. Excessive posting by any one subscriber tends to inhibit others' participation in the discussion, and it becomes difficult to maintain a plurality of voices. If an individual subscriber consistently makes excessive comments the administrator will warn that subscriber. If this pattern of behavior continues, the list administrator may remove that subscriber and/or subscriber's comments.

Staying on Topic

EPIC sponsors this website to provide a forum for the discussion of ethnographic praxis issues, best practices, and methods among practitioners, teachers, and students of ethnographic research and others who are interested in ethnographic theory and practice. All posting and comments on this website must relate to ethnographic praxis. While discussions may encompass subjects from a range of research, business, design, computer science, and many other fields as they relate to ethnographic theory and practice, please keep the primary focus of your topics of discussion on ethnographic praxis.

Advertisements for Products or Services

Products and services may be discussed, recommended, or evaluated in a substantive manner. Advertisements or promotions without a sufficient, substantive contribution, or that are overly promotional in tone, may be removed at the discretion of the administrators.

SITE SECURITY

EPIC has implemented security best practices on our web properties including, but not limited to:

  • passwords are hashed in WordPress and the web server
  • direct access to the server is restricted to services used for deployment (direct access to the server is blocked)
  • the website enforces all traffic to use encrypted communication TLS (modern version of SSL)
  • credit card details are not transferred by or stored on the server
  • WordPress security patches are applied, ensuring the most up-to-date platform at all times

LEGAL DISCLAIMER

The information on this website is provided by the EPIC as a service to its subscribers and the public. It is provided on an “as is” basis and all statements and representations (other than fraudulent misrepresentation), warranties, terms, and limitations, including any implied by statute, consumer law or otherwise, are hereby excluded to the maximum extent permissible by law. We are not obliged to update this website but we may do so from time to time and we reserve the right to modify, restrict access to, or close this website at any time.