Privacy Policy, Terms & Conditions


With your consent, the Ethnographic Praxis in Industry Conference (EPIC) collects and uses data that you provide to communicate with you and give you access to EPIC content, events, and resources.

We are committed to your privacy and your ability to understand and control how your data is collected and used. EPIC is in compliance with General Data Protection Regulation. We also recognize the following rights of every individual interacting with our organization:

  • The right to be forgotten
  • The right to object
  • The right to rectification
  • The right to portability

EPIC offers no guarantees about the content, reliability or security of this site, which you use at your own risk.

If you have any questions, feedback, or difficulty accessing or managing your data, please contact us:


  1. When We Collect Data, What We Do with It, and Why
  2. Managing Your Data
  3. Site Content
  4. Site Security
  5. Etiquette

When We Collect Data, What We Do with It, and Why

When you create a profile on

The profile data you choose to share—but not your email address—is visible to other EPIC subscribers when they are logged into

When you create your profile you will be asked to give or withhold your consent to receive email updates. If you consent, we will use MailChimp (legal policies here) to process your data for the purpose of sending you emails about articles, events, and professional resources about ethnography in business. To ensure receipt of our emails, please add to your contacts.

When you become an EPIC Member

When you join EPIC as a member, your payment is processed by PayPal (their privacy policy is here). The billing information you provide (such as your billing address and credit card information) is collected and processed by PayPal and is ever entered into or stored by EPIC. Through PayPal, EPIC staff may access certain billing details such as your billing address, payment dates, and last 4 numbers of your credit card—but not your credit card number.

When you register for an EPIC event

Annual Conference

Data collection & processing: EPIC uses Cvent (their privacy policy here) for Conference registration. The billing and payment information is collected and processed by Cvent and is never entered into or stored by EPIC. Through Cvent, EPIC staff may access certain billing details such as your payment amounts and the last 4 numbers of your credit card—but not your credit card number or expiration date. EPIC uses the name and email address you provide to Cvent to give you access to member benefits on

Additional data sharing: EPIC may share a limited amount of your personal data (generally name and email) with conference volunteers when it is essential for your participation in the conference program. Your name, plus title and affiliation only if you choose to provide them, are shared with other conference attendees.

Audio/video recording: Presentations are video recorded and members of the audience may occasionally be captured in this footage. Presenters sign separate media agreements covering this recording. EPIC Members have access to the video archive on

EPIC Courses

Data collection & processing: EPIC uses the following third-party platforms to deliver Courses:
Cvent (their privacy policy here) for registration
Zoom (their legal policies here) to host online course sessions
Slack (their privacy policy here) for course communications
Vimeo (their privacy policy here) for video hosting
Your billing and payment information is collected and processed by Cvent and is never entered into or stored by EPIC. Through Cvent, EPIC staff may access certain billing details such as your payment amounts and the last 4 numbers of your credit card—but not your credit card number or expiration date.

Additional data sharing: EPIC may share your name, email, job title, and affiliation (if you provide it) with course instructors and other course participants.

Audio/video recording: Course sessions hosted on Zoom are recorded, uploaded to EPIC’s Vimeo account, and shared with course participants in a password-protected portfolio; they may not be downloaded.

EPIC Talks

Data processing: EPIC uses Zoom (their legal policies here) for registration and hosting of our Talks. Zoom collects your name and email address when you register in order to give you access to these events.

Additional data sharing: EPIC may share your name, title, and affiliation (if provided)—but not your email address—with presenters/instructors of Talks you register for.

Audio/video recording: EPIC records Talks using Zoom and stores the files in our private archives. The recordings are not shared publicly or distributed.

Managing Your Data

If you have any difficulty accessing, changing, or removing your data, please contact us:


You may change and update your Profile on at any time by logging in and clicking on your profile name in the top right corner of the screen.

Mailing List

You may unsubscribe from our mailing list or manage your preferences using the links in the footer of our emails.

Data Processing Partners

To modify or remove your data from MailChimp, PayPal, Cvent, Zoom, or Slack, please login to your account to access your settings on those platforms. If you delete or remove essential information from these accounts, you may be removed from an event or service you have registered for, including non-EPIC events or services that may be connected to your account.

Site Content

Conference Proceedings

Depending on the year of publication, copyright to articles originally published in Ethnographic Praxis in Industry Conference Proceedings is held by the author(s), EPIC, and/or American Anthropological Association. For permission to reproduce, contact us:

Conference authors and presenters execute separate agreements concerning written and video-recorded material. If you are an author/presenter, contact us for more information:

All Other Content

Unless otherwise specified, you retain all ownership rights to all other Content you publish on, such as comments, messages, and blog posts. Except for its ownership of the collection of all content on, EPIC does not claim ownership of any Content you publish on

By publishing content on you grant EPIC, including and without limitation EPIC's co-branded, content and syndication partners, a continuing and perpetual worldwide, royalty-free, non-exclusive, and irrevocable license to reproduce, modify, distribute, transmit, publicly perform and publicly display the Content for purposes including:

  • Displaying, distributing, promoting, and generally operating
  • Promoting and marketing EPIC’s products and services and those of EPIC’s partners and affiliates
  • Promoting and marketing products and services related to your Content
  • Creating, promoting and marketing new EPIC products and services, or licensing others to do so

Information Retained

Some content posted to public areas of may be retained and displayed indefinitely. Deleting specific information in your profile, or deleting your account entirely, will completely remove it from When your account is shut down or your subscription terminated, EPIC may retain a copy of your information (including browser information) for archival purposes. Archival copies are not posted publicly; they are maintained solely so that we may recover content and restore accounts (in case of errors or system failure) per legal requirements.

Search engines can and do index our pages. We cannot remove posts from people's private email inboxes or from public search indexes.

Site Security

EPIC has implemented security best practices on our web properties including, but not limited to:

  • passwords are hashed in WordPress and the web server
  • direct access to the server is restricted to services used for deployment (direct access to the server is blocked)
  • the website enforces all traffic to use encrypted communication TLS (modern version of SSL)
  • credit card details are not transferred by or stored on the server
  • WordPress security patches are automatically applied, ensuring the most up-to-date platform at all times


Profanity & Harassment

We expect professional courtesy from EPIC subscribers. Please refrain from using profanity. Our administrators do not tolerate any sort of harassment of members. Flaming, name-calling, insults, taunts, or other behaviors that inhibit the free expression of thought on are cause for the offending user being removed from the organization.

Plurality of Voices

This website exists so members of the ethnographic praxis community can easily communicate with one another. Excessive posting by any one subscriber tends to inhibit others' participation in the discussion, and it becomes difficult to maintain a plurality of voices. If an individual subscriber consistently makes excessive comments the administrator will warn that subscriber. If this pattern of behavior continues, the list administrator may remove that subscriber and/or subscriber's comments.

Staying on Topic

EPIC sponsors this website to provide a forum for the discussion of ethnographic praxis issues, best practices, and methods among practitioners, teachers, and students of ethnographic research and others who are interested in ethnographic theory and practice. All posting and comments on this website must relate to ethnographic praxis. While discussions may encompass subjects such as user-centered design, interactional design, visual design or business models as they relate to ethnographic theory and practice, please keep the primary focus of your topics of discussion on ethnographic praxis.

Advertisements for Products or Services

Products and services may be discussed, recommended, or evaluated in a substantive manner. Advertisements or promotions that do not include a substantive contribution may be removed at the discretion of the administrators.

Legal Disclaimer

The information on this website is provided by the EPIC as a service to its subscribers and the public. It is provided on an “as is” basis and all statements and representations (other than fraudulent misrepresentation), warranties, terms, and limitations, including any implied by statute, consumer law or otherwise, are hereby excluded to the maximum extent permissible by law. We are not obliged to update this website but we may do so from time to time and we reserve the right to modify, restrict access to, or close this website at any time.